Privacy policy.
How Stichting HERO Fund collects, uses and protects your personal data. Tap any section to expand.
Stichting HERO Fund ("HERO Fund") is a Dutch public-benefit foundation (ANBI). We support climate leaders and partner organisations.
- Contact: info@hero-fund.org
- Amsterdam, The Netherlands
We only collect what we need, and what you choose to share with us:
- Contact details: name, email, phone, role/organisation, country.
- Applications (leaders/programmes): forms/CVs, references, due-diligence notes, agreements, progress reports.
- Funders & partners: contact details, correspondence, agreements, payment details needed for administration.
- Newsletter / updates: name, email (only if you sign up).
- Events/webinars: registration details and participation info.
- Stories/testimonials: your story, photo, links — only with your consent.
- Website: basic logs and functional cookies so the site works; analytics cookies only with your consent.
We do not intentionally collect special-category data. If such data appears in documents you send, we minimise and protect it.
- To respond to your messages and manage our relationship with you.
- To assess, select and support leaders and projects; run circles, workshops and events.
- For administration and compliance (records, payments, audit trail, statutory duties).
- To send newsletters/updates if you subscribe (you can unsubscribe anytime).
We do not sell your data and we do not make automated decisions about you.
Legal basis: we use your data based on (i) your consent (e.g., newsletter, publishing a story), (ii) an agreement with you (e.g., grant or participation terms), (iii) our legal duties (e.g., finance and audit), and (iv) our legitimate interests in running and improving our programmes.
We share data only when necessary and with safeguards:
- Service providers (secure email, cloud storage, event tools, accounting).
- Professional advisers (legal, finance) and banks for payments.
- Authorities when required by law.
If data is transferred outside the EEA, we use EU-approved safeguards (e.g., Standard Contractual Clauses).
Our website uses strictly necessary cookies to function. If we use analytics or marketing cookies, we will ask for your consent first via a cookie banner. You can change your choices at any time in your browser or through the banner (when available).
- Programme and grant files: normally up to 7 years after the end of the activity (to meet legal/accounting duties).
- Routine correspondence: up to 2 years after last contact, unless needed longer for a clear reason.
- Newsletter data: until you unsubscribe.
Afterwards, we delete or securely anonymise the data.
We limit access to authorised staff and processors, use secure systems, encryption in transit, regular backups, and have procedures to handle and report incidents.
You can ask us to access, correct or delete your personal data, or to limit how we use it; you can also object to processing, and request data portability. Where we rely on consent, you can withdraw it at any time.
Contact: info@hero-fund.org.
You may also contact the Dutch Data Protection Authority (Autoriteit Persoonsgegevens).
We may update this policy. We will post the new version here with an updated date.